Request for Expressions of Interest

Ref. EEP/FP-1/CS/03/2026
Grant No.: CET1135 05

The Ethiopian Electric Power (“EEP”) has received financing from the European Union (“EU”), the management of which has been delegated to the Agence Française de Développement (“AFD”), and intends to use part of the funds thereof for payments under the following project: Consultancy Services for Design and Implementation of a Comprehensive Institutional System for Knowledge Management (KM), Research & Development (R&D), and Technology Transfer.

1.	Project Objective
The Services of the consultant shall consist of design and implement a comprehensive institutional System for Knowledge Management (KM), Research & Development (R&D), and Technology Transfer within EEP. This will enable EEP to systematically capture institutional memory, foster innovation, and bridge the gap between large-scale infrastructure projects and sustainable internal technical growth. 
The Services of the consultant shall consist of a technical assistance assignment to support the following components:
i.	Diagnosis & Assessment: Comprehensive audit of current KM/R&D practices and maturity.
ii.	Benchmarking: Comparative study with global utility best practices (e.g., ISO 30401).
iii.	Strategy Development: Formulation of a 5-year KM and R&D Strategy.
iv.	Developing Policies & Procedures: Develoing Knowledge Mangement, R&D, and Technology Transfer Policy and Procedure
v.	Define Sytem Requirement: Defining digital platforms needs, knowledge repositories, 
vi.	Capacity Building: Training for EEP staff.
vii.	Implementation Support: Piloting the new Systems and establishing a PMO for KM.
Services are expected to start in December 2026 and have an approximate total duration of Nine (9) months.

2.	Selection of Applicants 

Ethiopian Electric Power /Client/ would hereby invites Applicants to show their interest in delivering the Services described above.
This Request for Expressions of Interest is open to:

X Consulting firms	q	Individual consultants
	
q	NGOs	q	Joint Venture between NGO(s) and consulting firm(s)

Eligibility criteria to AFD financing are specified in sub-clause 1.3 of the "Procurement Guidelines for AFD Financed Contracts in Foreign Countries", available online on AFD’s website: http://www.afd.fr.
The Applicant should demonstrate an annual average turnover of at least USD 500,000 (or equivalent) for the last three years (2023–2025).
The Applicant shall submit only one application, either in its own name or as a member of a Joint Venture (JV). If an Applicant (including any of the JV members) submits or participates in more than one application, those applications shall be all rejected. However, the same Subconsultant may participate in several applications.
If the Applicant is a JV, the expression of interest shall include:
	a copy of the JV Agreement entered into by all members,
or
	a letter of intent to execute a JV Agreement, signed by all members together with a copy of the Agreement proposal, 
In the absence of this document, the other members will be considered as Subconsultants.
Experiences and qualifications of Subconsultants are not taken into account in the evaluation of the applications.
Interested Applicants must provide information evidencing that they are qualified and experienced to perform those Services. For that purpose, documented evidence of recent and similar services shall be submitted. A maximum of 10 past experiences shall be presented by Applicants.

Determination of the Applicants will be based on the criterias listed in the below table:  
For each experience submitted by the Applicant, check the boxes of the criteria which are met by the experience1. 
Name of the Applicant: 	

	General Company Experience (Core Business): Minimum 10 years of experience in management consultancy, organizational development, or institutional capacity building 	Specific Experience (Technical): Demonstrated experience in designing KM or R&D Systems for large-scale utilities or public sector organizations. Minimum of two (2) similar projects completed successfully since 2019.	Regional Experience: Experience in Sub-Saharan Africa, 
[Experience A] 			
[Experience B]			
[Experience C]			
[Etc.]			
Total 			
Determination of the similarity of the experiences will be based on:
-	The contracts size;
-	The nature of the Services: "technical assistance”;
-	The technical area and expertise: “Knowledge Management”, “Research & Development”, “Technology Transfer” 
-	The location: “in Sub-Saharan Africa”, "in the Client’s country" (Ethiopia) or other.
The Client will also take into account for the evaluation of the applications the following items:
	Quality assurance procedures and certifications of the Applicant – Knowledge management systems — Requirements, ISO 30401.
	Past experience in the energy sector in East Africa would be an advantage.
      EEP will not analyse CVs of experts’ profiles at this stage.
For a JV, its leader and any member that has its registered office outside the Client's country shall fulfill each of these criteria.
An application that does NOT meet any of these requirements will be rejected.
Among the submitted applications, EEP will shortlist a maximum of six (6) Applicants, to whom the Request for Proposals to carry out the Services shall be sent.
The Consultant will be selected in accordance with the Quality- and Cost-Based Selection (QCBS) method set out in the Procurement Regulations.

3.	Guidelines for the Expressions of Interest
Expressions of Interest should be submitted in one (1) hard copy and one (1) soft copy in PDF format in a USB flash drive.
In order to ease the evaluation process, it is required that the application documents do not exceed
Eighty (80) pages written in English language, gathered in one (1) file with a maximum size of 10 MB.
The expression of interest file shall include, at a minimum:
-	The letter of expression of interest signed by the Applicant or representative of the JV;
-	The copy of the co-contracting (joint venture) agreement (if relevant);
-	The presentation of the main Applicant (legal existence, organizational chart & staff, financial statement/turnover over the last 5 years etc., certificate of non-bankruptcy if available);
-	The relevant past and ongoing references of the Applicant since January 2016 (see “Determination of the similarity of the experiences above”) with brief description (year(s) of implementation, duration of Services, brief description…)
-	A concept note of up to Two (2) pages describing briefly the understanding of the service, its methodology, its organization including articulation of international and local expertise, its recommendations and prerequisites;
-	The signed Statement of Integrity, Eligibility and Social & Environment responsibility (see appendix).
The Expressions of Interest must be submitted in a written form to the address below in person and by email no later than July 07, 2026 at 2:00 pm local time (Addis Ababa, Ethiopia). And the proposal shall be valid for 90 days.
The submittals should be presented in English. 
Note: In addition to the Email submission the applicants must submit One (1) original hard copy and One (1) electronic version on a flash drive physically or by courier to the address below.
The address referred to above is:
Ethiopian Electric Power (EEP), 
Procurement & Logistics Office
Attn: Eng. Tsion Birhanu, 
Executive officer, Procurement & Logistics 
Yeka Sub-city, Woreda 09, (Kotebe)
Ethiopian Electric Power Head Quarter, 
Block Number 09, Office Number 203 (First Floor)
Addis Ababa, Ethiopia
E-mail: tsion.birhanu@eep.com.et,tsionnaod@gmail.com  

Copy to: Mr. Tadesse Biru Odda
Manager, Foreign Procurement office 1
Yeka Sub City, Worda 09, (Kotebe)
Ethiopian Electric Power Head Quarter, 
Block Number 09, Office Number 105 (Ground Floor)
E-mail:tadesse.biru@eep.com.et, foreign.procurementu1@gmail.com 

For EOI Submission;
Ms. Yitayish Abeza
Procurement Engineer, Foreign Procurement Officer
Yeka Sub-city, Woreda 09, (Kotebe)
Ethiopian Electric Power Head Quarter, 
Block Number 09, Office Number 105 (Ground Floor)
Addis Ababa, Ethiopia
Email: yitayishabeza45@gmail.com