Performance Based Maintenance of Dili-Ainaro Road Sections
TENDER/220/MOP-2024

Minutes of Pre-Bid Meeting 
Date: 9 January 2025

1.	The pre-bid meeting for Performance Based Maintenance of Dili-Ainaro Road Sections (TENDER/220/MOP-2024) was held on 7 January 2025 at 15:00 hours local time at the Conference Room of National Procurement Commission (NPC) at Rua de Balide, Patrimonio de Estado, Dili, Timor-Leste. This meeting was attended by representatives from Project Management Unit (PMU of Ministry of Public Works (MPW), National Procurement Commission (NPC) and interested Bidders. 

2.	The NPC welcomed all the attendees of the conference and presented the important points of the Bidding Document for the said project. The NPC advised interested Bidders to read and understand the Bidding Document. The PowerPoint presentation is attached with these minutes.

3.	The questions-and-answers section proceeded immediately after the presentation. The responses to questions asked during the pre-bid meeting are attached to this minute as Clarification No. 1. 

4.	The NPC encouraged all interested Bidders to send clarifications in writing to the information provided in the ITB 5.1 of Section 2 (Bid Data Sheet) and the NPC will respond in writing to any request for clarification. The NPC will forward copies of the response to all interested Bidders who have acquired the Bidding Documents and published at the designated websites. 

5.	The NPC officials thanked all the attendees for their active participation in the conference at the end of the conference.

6.	The meeting was concluded at 15:30 hours local time. 

President of Jury 	

Effective Jury Member-1	

Effective Jury Member-2	

Effective Jury Member-3	

Supplementary Jury Member-1	


Enclosed: 	Clarification No.1
Appendix 1 – Power point Presentation
Appendix 2- Clarification No.1


 
Performance Based Maintenance of Dili-Ainaro Road Sections
TENDER/220/MOP-2024

CLARIFICATION No. 1
 Date: 09 January 2025

This Clarification No. 1 has been issued in accordance with ITB 5 of the Bidding Document.
NO.	QUESTIONS	RESPONSE
1	Is the Site visit Mandatory? 	The attendance of Site Visit is not mandatory as per ITB 5.4 of Section 2 (Bid Data Sheet).
2	Is the bidder required to provide audited financial statements for the last 3 years?	Kindly refer to the requirement stated in Section 3 – Evaluation and Qualification Criteria, Criteria 2.3.1: Historical Financial Performance, the submission of audited financial statements is required to demonstrate the current soundness of the Bidder’s financial position.
3	What is the financial resources’ requirement for JV partner? 	Kindly refer to the requirement stated in Section 3 – Evaluation and Qualification Criteria, Criteria 2.3.3: Financial Resources – Compliance requirement for Joint Ventures
4	Can you explain the term of Similar Experience?	As mentioned in Section 3 – Evaluation and Qualification Criteria, Criteria 2.4.1: Contracts of Similar Size and Nature, the similarity of the contract shall be based on Asphalt concrete pavement construction, Major asphalt concrete pavement repair and Asphalt concrete overlay and seal




Hermingardo Albano Soares
Executive Director - National Procurement Commission